# How to add phone numbers to a PDF with TextPort

## Quick answer

In TextPort:

1. Open the chat. Tap **Export**, then **PDF**.
2. Tap **Add** on the **Add phone numbers to this PDF** card.
3. In **Chat Details**, tap a person with **Add phone or email**.
4. Type the number in **Phone or email**.
5. Tap the back button, then the **X**.

The PDF then shows the number next to the name.

## What you need

- TextPort on your iPhone
- A chat saved in TextPort
- The phone numbers, or the people saved in your contacts

## Steps

1. Tap **Export**, then **PDF**

   **Export** is at the bottom of the chat. **PDF Preview** opens.

   Tip: TextPort may ask you to unlock this.

2. Tap **Add**

   It is on the **Add phone numbers to this PDF** card at the bottom. **Chat Details** opens.

3. Tap a person

   Pick one who shows **Add phone or email**. **Participant** opens. For your own row it says **You**.

   Tip: To fill in numbers from your contacts, tap **Match from Contacts** instead.

4. Type the number

   Tap **Phone or email**. Type the phone number.

5. Tap the back button

   It is in the top left. **Chat Details** shows again.

   Tip: Do steps 3 to 5 for each person with no number.

6. Tap the **X**

   It is in the top right of **Chat Details**. **PDF Preview** shows again.

7. Check the PDF

   The number shows next to the name, at the top and on each message.

## Done

Your PDF shows a phone number next to each name. Share it or save it like any PDF.

## Problems

| What you see | What to do |
| --- | --- |
| There is no **Add phone numbers to this PDF** card. | Everyone has a number already, or you closed the card. Tap the chat name at the top of the chat. **Chat Details** opens. Do steps 3 to 6. |
| **Match from Contacts** fills in nothing. | TextPort needs access to Contacts. Turn it on in the iPhone Settings app. Or type each number by hand. |
| A person shows the wrong number. | Tap the person in **Chat Details**. Change the number in **Phone or email**. |
| None of these match. | Email [support@textportapp.com](mailto:support@textportapp.com). Say which step you were on. Say what you saw. We usually reply within a day. |

## Questions

### Why add phone numbers?

A name alone can be anyone. A phone number shows who each person is. A lawyer or a court may ask for it.

### Does this change my contacts?

No. The numbers are saved in TextPort only.

### Do the numbers show in the Spreadsheet and Text files too?

Yes. The **Spreadsheet** file has them in a Contact column. The **Text** file lists them at the top.

### Does it work for printing?

Yes. **Print Preview** shows the same card.

### Can I use an email instead?

Yes. Type it in the same **Phone or email** box.

## Next guides

- [How to export a chat to PDF with TextPort](https://textport.com/guides/export-a-chat-to-pdf.md): You will get a PDF of one chat, with names, dates, and times, ready to share or print.
- [How to prepare text messages for court with TextPort](https://textport.com/guides/prepare-messages-for-court.md): You will have a PDF of the chat that shows who said what, and when, with phone numbers.
- [How to edit the chat name and people's names with TextPort](https://textport.com/guides/edit-chat-and-contact-names.md): You will have the right chat name and the right name for each person in the chat.
- [How to send text messages to a lawyer with TextPort](https://textport.com/guides/send-messages-to-a-lawyer.md): Your lawyer will get a PDF of the whole chat, with names, phone numbers, dates, and times.

TextPort guide for iPhone. Updated 2026-11-10. Web page: https://textport.com/guides/add-phone-numbers-to-a-pdf